Are you a current NITC researcher or interested in applying for a grant? See below for project requirements, documents, and timelines.
Principal Investigators (PIs) are obligated to comply with all grant requirements, as it ensures the integrity of the project throughout the grant cycle. Successful adherence to grant obligations and past performance on budget, schedule, and project requirements will be used as a review criterion for future proposals submitted.
Please read the Principal Investigators Handbook (updated Nov 2017) prior to embarking on your project.
General Research grants require a 1.2:1 (120%) match, and all other grant programs require a 1:1 (100%) match. It is the responsibility the PI's university to document and report all matches.
- Match FAQ (updated March 2017)
- Sample Match Commitment Letter (updated April 2012)
- Cost Share Documentation Form (updated July 2017)
- Budget Template (updated March 2017)
- Sample Budget Form - Multi-University (updated March 2016)
- Rebudget Request (NEW November 2017)
PIs are responsible for submitting bi-annual progress reports using NITC's project management system (PPMS) on each of their projects. A project is considered complete after the final report has been approved by NITC and a final progress report has been submitted via PPMS. Investigators must show reportable progress throughout the life of a project.
Progress reports are due on March 30 and September 30 during each calendar year as long as the project is active.
NITC is performance driven and information provided in the progress reports are used as performance measures to document project and program progress. These measures are used to support the bi-annual reporting requirements of NITC to its federal funder, the Office of the Assistant Secretary for Research and Technology (OST-R) at the U.S. Department of Transportation.
For questions about progress reports and other grant requirements, please contact the Research Program Administrator, Eva-Maria Muecke (firstname.lastname@example.org). NITC will take project progress and progress report completion into consideration before awarding subsequent grants to PIs. PIs with projects that are significantly delayed may be barred from competing in NITC grant competitions until grant requirements are met.
The NITC program strongly encourages communicating the results of research projects at national conferences and in refereed journals. Researchers should provide copies of all papers submitted to conferences or journals to NITC, and include appropriate attribution to NITC. Seminars, symposia, distance learning classes and any education or technology transfer activities undertaken with NITC support requires collection of metrics on numbers of transportation professionals attending. Video or streaming web archives that can be posted on the NITC web site are welcome.
No-cost extensions are due no later than 1 month prior to the end date of a project. Please fill out the form completely, sign and give to your institution’s research office for processing no later than 1 month prior to the end date of a project. NITC will only accept extension requests that have been approved by the PI’s university research office. No-cost extensions for projects are not to exceed 6 months from the date of the project award (see the award letter date). Investigators must clearly justify the need for no-cost extensions in the context of their research plan and work completed thus far.
- No-Cost Extension Form (updated November 2017)
Researchers are required to submit a final report summarizing of research activities and findings, including educational and technology transfer activities. The final report serves as the technical documentation of the research and project undertaken. The final report should conform to the NITC templates' style guidelines and cover page specifications. The draft final report must be submitted 30 days prior to the official end date of the project. The draft final report will be peer-reviewed and copy-edited during a two-month review process. Researchers are responsible for incorporating peer-review comments into the final report within 30 days (firm) after receiving the peer reviews.
FORMS AND DOCUMENTS
- Proposal Internal Approval Form (PSU Applicants only) updated March 2017
- Change of PI Request (updated February 2017)
- Equipment Request Form (updated February 2017)
- International Travel Request Form (updated February 2015)
- NITC logo file (.jpg)
- TREC logo file (.jpg)
- Alternate NITC logo file (.jpg), for use only where space is limited
Application Forms (Proposal, Budget, Data Management Plan)
Below are the forms and information needed to apply for the various NITC funding opportunities. Please make sure you use the correct form as indicated in the title of the document.
- General Research Proposal Form (updated March 2017)
- Pooled-Fund Proposal Form
- Dissertation Fellowships Proposal Form (updated July 2017)
- Education Proposal Form (updated May 2017)
- Small Starts Proposal Form (updated Aug 2017)
- Student Diversity Grant Proposal Form (updated Nov 2017)
- General Research Budget Form (1:2 Match; updated March 2017)
- Pooled-Fund Budget Form
- Small Starts Budget Form (1:1 Match, updated April 2017)
- Non-Research Budget Form (1:1 Match, updated May 2017)
Data Management Plan:
- Data management plan - Guide & Template (NEW March 2017 - only required for research proposals)
To submit your completed proposals, sign in at http://ppms.trec.pdx.edu/. Please verify that you selected the correct grant cycle prior to submitting your funding request.
- Transportation Research Board (TRB) Research in Progress (RiP) Database
- Transportation Research Board Research Needs Statements (RNS)
- Deliverables and reporting requirements for UTCs (updated June 2014)
- General provisions for UTCs (updated September 2013)
- Federal Funding Accountability and Transparency Act (FFATA)